Team Project Management using Notion

Learn the best way to get work done in a team with Notion.

Overwhelmed at how to use Notion to manage your business and projects? This course is the answer!

What you’ll learn

  • Improve team clarity and task ownership.
  • Align work with objectives and key results (OKRs).
  • Improve project forecasting.
  • See team member workload and load balance projects.
  • Reduce the stress of work.
  • Reduce disorganization and chaos.

Course Content

  • INTRODUCTION –> 1 lecture • 5min.
  • TEAM MANAGEMENT –> 5 lectures • 1hr 8min.
  • PROJECTS & REPORTING –> 9 lectures • 1hr 11min.
  • CONCLUSION –> 1 lecture • 4min.
  • UPDATES –> 1 lecture • 3min.

Team Project Management using Notion


  • A Notion account.
  • Basic Notion experience (creating pages, typing).

Overwhelmed at how to use Notion to manage your business and projects? This course is the answer!


Do you sometimes feel like

  • the tools you use don’t fit how your business runs
  • you and your team work on tasks that aren’t aligned with your goals
  • it’s difficult to see progress and next steps
  • there it too much information, and you don’t know how best to organize it
  • you lack the big picture of how all the pieces are working together


Do you feel like your team

  • doesn’t understand your current goals
  • has too many meetings or frustrating conversations
  • works without clear processes
  • doesn’t document their work effectively
  • has meetings that don’t produce clear outcomes
  • talks a lot, but doesn’t get things done.


And, you’ve experienced projects that

  • failed while spending a lot of money
  • weren’t profitable
  • built spreadsheets and detailed plans that ended up being completely wrong
  • tried different project management systems, and people, and still didn’t accomplish what you need
  • lacked clear processes to minimize risk


I’ve been there too, and it’s frustrating!


But then, we stumbled on Notion. Over the last 1.5 years we’ve been using Notion as our main system to manage our business. Over that time, we’ve continually improved our process and system. This course represents the best practices we’ve learned.


In this course, you’ll learn:

The A-to-Z System of Configuring Notion to Work with Teams

  • Organizing core systems into shared databases
  • How to connect the dots between tasks, actions, projects, and team members
  • How to connect tasks to higher level objectives and goals (OKRs)
  • Using projects and timelines to manage your overall processes, without having to upgrade your Notion account.


Simpler, Distributed Team-based Project Management

  • Manage projects and products with assigned tasks in sprints.
  • Each person on the team needs to know what to do now. And, next.
  • Track tasks assigned to others in one place (GTD waiting for) and get regular updates.
  • Manage large tasks with epics.
  • Manage deliverables across time zones and geography.


Managing Backlogs, Sprints, and Velocity

  • Each week, schedule jobs-to be-done (JTBD) in Sprints. Each task gets 1 point.
  • Velocity rolls up automatically for real-time dashboards for project, key results, and company metrics.
  • Team members still do a velocity reports. But, those reports are to reflect on their own work over the sprint. Reflect, plan, then improve.


Visualizing Progress with OKRs and Realtime Status Reports

  • Roll up the current status of work against business objectives.
  • Track progress against key results, and in real-time.
  • Manage knowledge so that we can scale as our team grows without creating more work for ourselves.


With Notion and this course, you can build this all in one solution. Get more done, and do it together.